[notice published on 15th March 2019, updated on 22nd March 2019 and on 9th October 2019]
In the spirit of semplifying and reducing the administrative tasks of the PhD Coordinators, PhD students' monthly certificates to be sent to the Coordinators and to the financial office will be abolished.
From April 2019, PhD students will have to:
- request well in advance from the Academic Board the authorization to stay abroad for a period of study/research;
- send their self-declaration on the period abroad within 10 days from the departure:
- SCHOLARSHIP HOLDERS must sent it - including the dates of their stay and the days of travel - to the PhD and Professional Master Office (firstname.lastname@example.org) and to the Office in charge of study/research scholarships and specialization schools (email@example.com);
- PhD STUDENTS NOT HOLDING A SCHOLARSHIP must sent it - including the dates of their stay and the days of travel - only to the PhD and Professional Master Office.
BEFORE AND DURING THE PERIOD ABROAD:
- communicate any possible interruption or change in the planned and approved period promptly, by sending an e-mail to firstname.lastname@example.org;
- bring to the PhD and Professional Master Office a certificate in original provided by the hosting institution on letterhead, attesting the complete period spent there.
The increase on the scholarship will be paid in monthly deferred instalments for the complete period, following verification of the Academic Board’s authorization. In case of discordance between the duration declared and the period indicated in the certification provided by the hosting institution, the University will get back the amounts wrongfully paid by deducting them from the first instalment to be paid when the PhD student comes back.
In the section "FROM ... TO...", please indicate the duration of you period abroad, as it has been authorized by the Academic Board of your PhD programme.
In the section "DAYS OF TRAVEL", please indicate the number of days needed to reach your hosting institution and those needed to come back home (if they're quantifiable).
Your self-declaration must be signed by the Supervisor appointed by the Academic Board of your PhD programme, not by your hosting one.
PhD students already abroad who have not completed their period yet, will have to send their self-declaration indicating the starting date (before April 2019) and the final date. Once back, they will have to bring to the PhD and Professional Master Office a certificate in original provided by the hosting institution, attesting the whole period abroad or the residual period (from April 2019 to the conclusion of the authorized period).